asset management software
Each day, a Sydney based law firm has approximately 2,800 staff who are assigned a work station within the companies 800 work locations across Australia. Staff daily movements were usually meant up to 200 relocation's. The process of identifying and documenting these movements on their 27 separate floor plans in Sydney alone, with another 5 states was an incredibly huge task!
It consumed a large part of each day for 3 administrators using graphic programs and working from a spread sheet. First of all, they needed to plot and label the movements, save them to PDF and locate the updated plans on the intranet. The same system was also used to track assets throughout the 27 separate floors. This included, printers, scanners, fax as well as machines, computers, chairs, desks etc. Therefore, Asset Management Software would be highly beneficial.
Furthermore the company had information available relating to staff movements through their Human Resources database. This then allowed Cadplanners to dynamically link this information to the floor plans. CADplanners sourced the latest architectural plans, dissected the non-architectural elements from the CADfile and converted them to scaled Visio objects.
Finally, the result was a complete graphic view of each of the 27 levels identifying exactly the daily positions of where people and assets were located. In addition custom properties could be accessed directly through the Visio 2003 Internet Explorer plugin from each workstation. Then as a result giving users another interface other than standard PDF.
Custom features allowed the users to access details such as; name, phone number, location and staff position etc. For assets staff could also access location and type of equipment as well. Management details such as cost, depreciation value and schedule, lease terms, service dates were all also easily accessible.
The final task was to also automate the complete process. This therefor enabled no human intervention. All 27 floors were dynamically re-constructed based on the latest human resources data. Then the plans were then converted to PDF and located to the company intranet system. This was installed on their server, tested and implemented. The Asset Management Software is scheduled in the early hours of each morning prior to the start of each day.
Our solutions have also been enhanced to accommodate much broader applications e.g. net solutions, remote hosted,user access, security privileges etc. CADplanners will tailor a solution to suit your existing data source.
a perfect solution...
Asset Management Software not only tracks staff movements and visually represents these on floor plans, but it can also produce detailed ‘space’ reports. Therefore this could be used in tracking the occupancy of various business units as well as departments. Furthermore it can also calculate how much space (square meters / feet) each unit and department occupies.
The company then can finally use this data to work out leasing costs for each department. It can even include the ‘common’ space calculations (corridors, storerooms, circulation) and work out a percentage that a department uses of the common spaces. These reports also give totals as well as summaries for each floor level and department for that level. Depending on how your company is structured, i.e. if you have other buildings/offices in other states, it can also produce ‘per State’ totals etc.